Security

Your last meeting is somewhere. Do you know where?

Every meeting assistant hears everything you say. The difference is where the recording goes afterwards. Follow one sentence from a call and see for yourself.

Your Mac

A woman takes notes during a video call with a grid of participants

You, 14 minutes in

“We will have to let two people go before the January review. Nobody outside this call knows yet.”

Outside your Mac

The bot in the callIt joined as a participant. Everyone saw it. It streamed the audio out as you spoke.
The vendor's serversThe recording is transcribed there and stored there, under their retention policy, not yours.
A shared workspaceYour sentence is now searchable text. Depending on the plan, colleagues and admins can search it too.
Wherever they send it nextSub-processors, model providers, integrations. The terms of service say who. Most people never read that far.

Nothing. The audio never left. The transcript was written on the Mac. The notes were written by a model on the Mac. There is no account, so there is nothing that says you were even in a meeting. If you choose your own OpenAI or Anthropic key for notes, the transcript text crosses to that provider, under your account. Never the audio. See exactly what crosses.

Sample sentence. The photograph is stock; the paths are how each kind of tool works.

Think about what gets said

Meetings are where the sensitive things are said out loud.

Nobody writes these down in an email. They say them on a call, because a call feels private. Then a tool records it.

Two colleagues talk across a table with laptops open — A one-to-oneA colleague tells you about a diagnosis before they take leave.Where did that recording go, and who can search it?

A woman presents from a meeting room to a laptop — A client callA client walks you through the breach they have not disclosed yet.Their incident is now in a vendor's database you have never seen.

A woman on a phone call writes notes at her desk — A negotiationThe lowest number you would accept, said out loud to your own side.Transcribed, indexed, and kept under someone else's retention policy.

A man in headphones talks to his laptop in a kitchen — A board callThe decision, a week before it is announced.Every meeting tool in that call heard it. Ask each one where it went.

Exactly what crosses

Set it the way you would use it, and watch the line.

Two things can leave your Mac, both in text, both by your choice. Change the setting below and the table changes with it. This is the version of that sentence your security team can check.

Notes written by

The default. Nothing crosses. Transcript text crosses to the provider you chose, under your key. Never audio. Nothing crosses. You keep the transcript, and no notes are written.

Your Mac

AudioMeeting app and your microphone
TranscriptWhisper, on the device
NotesSummary, decisions, actions
Your API keysmacOS Keychain
Usage dataThere is none

Outside your Mac

OpenAI or Anthropic Transcript text, under your own account and their terms. They write the notes and send them back. Never audio, never your keys.

Nothing. Audio, transcript and notes stay on this side.

Yours	Crosses the line?
Audio from the meeting and your microphone	Never
Transcript	Stays on the Mac
Notes	Written on the Mac
Your API keys	Never. Stored in the macOS Keychain
Usage data, analytics, crash reports	Never. There is nothing to send
A message to BITSUMMIT	Only the feedback form, when you send it

Take this with you

Six questions to ask any meeting tool. Including this one.

Tap a card for our answer. Then ask the tool you use today the same question. If the answer takes more than a sentence, that is the answer.

What it asks for

Three permissions. Here is what each one does and does not allow.

macOS asks on our behalf, once, the first time you need each. The app works with whatever you grant.

Allows

Your side of the call to be recorded, and dictation to hear you.

Does not allow

Listening when you are not recording or dictating. The menu bar shows when the app is capturing; when it is not, the microphone is closed.

Asked

The first time you record or dictate. Both builds.

For your security team

The details they will check.

How it is built

App Sandbox and hardened runtimeThe app runs sandboxed with the hardened runtime and ships a privacy manifest. It has passed Mac App Store review.
One folder of accessThe only place on disk the app can reach is the export folder you chose for your notes.
Keys in the KeychainIf you add an OpenAI or Anthropic key, it is stored in the macOS Keychain and used only to call that provider.
No network by defaultWith the local notes model, the app makes no network requests during a call. The one exception is downloading the speech model, once.

How it behaves

Consent is yours to getRecording laws differ by region. During setup the app asks you to confirm that consent from the other people on a call is your responsibility. It does not announce itself to them.
Built for one personNo team workspace and no share link. Each person has their own copy and shares files the way they already share files.
Delete means deleteDelete a meeting in the Library and its recording, transcript and notes are gone. Delete the app and its storage goes with it. Your exported markdown stays until you remove it.
This site, tooNo cookies, no analytics, no trackers. Reading this page told us nothing.

The full privacy policy says the same thing in more detail. Security questionnaires go to sales@bitsummit.ca and come back completed.

One more question

Ask your current tool where your last meeting is.

If you cannot get a one-sentence answer, try one that does not need one. Your first three meetings are free, and nothing leaves the Mac.

Download for Mac Send us your questionnaire